Professional and Classified Employment

A selection of employment opportunities with System Computing Services is listed here. For a full and up-to-date listing of all employment opportunities available with the Nevada System of Higher of Education (NSHE) please take a look at the  NSHE System Administration careers page.

Job Description

Learn more about the Information Security Analyst or Senior Information Security Analyst position and apply through workday.com

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Information Security Analyst or Senior Information Security Analyst. This is a renewable, full-time, non-tenured, administrative position and reports to the Chief Information Security Officer.  The position will be physically located in either Reno or Las Vegas.  The NSHE is comprised of eight institutions: three universities, four community colleges and a research institute.  The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 12,000 employees. 

Position details:  This position will be responsible for ensuring the security and confidentiality of information systems and data for the Nevada System of Higher Education (NSHE). The Analyst will collaborate with the NSHE’s IT teams to identify, develop, and implement security strategies and solutions to safeguard the organization’s information assets from potential threats. Based on qualifications and experience, the finalist will be classified as either Information Security Analyst or Senior Information Security Analyst.

SALARY/GRADE: Grade C    

Information Security Analyst: $68,500 – $78,500/ Senior Information Security Analyst: $90,000 – 106,000  (both commensurate with education, experience, and training). Benefits package that includes health, dental, vision, life, and retirement. 

APPROXIMATE STARTING DATE: May 1, 2024

MINIMUM QUALIFICATIONS:

Information Security Analyst: Associates degree from a regionally accredited institution with a minimum of 4 years of progression in information technology.  A minimum of 2 years of work directly related to IT security will be considered in lieu of the 4 years of progression in information technology. Prior IT experience in higher education, specifically the Nevada System of Higher Education is preferred.   

Senior Information Security Analyst: Bachelor’s degree in an IT-related field from a regionally accredited institution with 8 years of progression in information technology with a minimum of 5 years of work directly related to information security. Direct experience in the design, evaluation, implementation, configuration, administration, management and maintenance of information technology security systems, services, and appliances and tools are desired. Prior IT experience in higher education, specifically the Nevada System of Higher Education is preferred.  Supervisory skills desired.

The Senior Information Security Analyst will have an in-depth knowledge of vulnerability scanners such as Tenable/Nessus, Security and Information Event Management (SIEM) Systems such as Splunk, Microsoft Defender, and threat intelligence products such as Anomali.

KNOWLEDGE, SKILLS, AND ABILITIES:  Successful candidates must possess the following knowledge, skills, and abilities.  It is recommended that applicants for this position address each of the following items in the resume or cover letter:

  • Knowledge or basic understanding of:
    • Information security infrastructure methodologies, technologies, and tools.
    • Various operating systems, network connectivity and protocols, “cloud” services and architecture.
    • General web and application knowledge.
    • Trends and developments in information security, as well as current and pending threats.  
    • Information security frameworks, such as the NIST Cybersecurity Framework, and federal and state information security and data privacy laws.
    • Basic government regulations and industry standards developed to protect and secure data and information of students, faculty, and staff.
    • Assist in maintaining an effective threat and vulnerability mitigation program.
    • Network infrastructure and security concepts.
  • Must have working experience in:
    • Analyzing, trending, and reporting upon data being presented from the various security platforms.
    • Evaluating new threats to determine the potential impact and level of risk to the Nevada System of Higher Education.  
    • Collaborating with internal staff, institutional partners, and contracted vendors.  
    • Working within established policies and procedures.  
  • Skills:
    • Written and verbal communication skills to be able to write and deliver reports, recommendations, and proposals to a variety of audiences.
    • Strong analytical skills to be able to synthesize complex and diverse information and present it in an easy-to-understand format.
    • Good problem-solving skills for the identification and resolution of problems as well as finding alternative solutions. 
    • Organizational skills that demonstrate time management and effectiveness.
    • Ability to balance workload priorities.

RESPONSIBILITIES:  The duties of this position will include, but not be limited to, the following areas of responsibility:

  • Routinely collect, review, and analyze information and reports from various sources such as Splunk, Nessus/Tenable, Anomali, M365 Defender, etc.
  • Write reports and publications that will benefit all NSHE institutions while fostering good communications with other NSHE institutions.
  • Assist with vulnerability assessments of NSHE systems and networks and prioritize remediation efforts.
  • Represent the Information Security Department as a project resource for internal and NSHE-wide projects. Projects may also include work with external entities such as external auditors, law enforcement, and the State Office of Cyber Defense Coordination.
  • Assist with the investigation of reported incidents.  

In addition to the above, the Senior Information Security Analyst will:

  • Work with staff, to deliver on-going metrics to identify key successes and problem areas related to vulnerability and threat management.
  • Identify features, solutions, products, and services to expand NSHE’s current security infrastructure and capabilities.
  • Develop and provide recommendations to extend the security infrastructure to NSHE institutions, in a “shared services” model.

TO APPLY: The application process will be handled through the Workday on-line search process.  Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted.  Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience.  Applications will be considered incomplete without all requested materials.  References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant.  The review of materials will begin immediately.  Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at http://system.nevada.edu/Careers/index.htm.  For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-3401 or solson@nshe.nevada.edu.

INTERNAL APPLICANTS:  Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions.  Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site.  Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box.

APPLICATION DEADLINE: Applications may be submitted until the position is filled.  The review of materials will begin immediately, however, for full consideration applications should be submitted by March 17, 2024.

Job Description

Learn more about the Senior Research Engineer OR Principal Research Engineer position and apply through workday.com

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Senior Research Engineer or Principal Research Engineer.  This is a renewable, full-time, non-tenured, administrative position and reports to the Principal Research Engineer.  The position will be located in Reno, Nevada.  

The NSHE is comprised of eight institutions: two universities, a state college, four community colleges and a research institute.  The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees. 

NSHE System Computing Services maintains a wide variety of technology systems and applications to provide services to all NSHE institutions. Additionally, SCS is the home of NevadaNet, the primary network connectivity provider for all NSHE institutions as well as many K-12 schools, state agencies, libraries, medical facilities, and other community anchor entities. The Research Engineering group is a new dedicated mission area within NSHE, designed to increase technology capabilities and coordination across Nevada in science and engineering education, research, and associated public services as Nevada emerges as a regional leader in wide-area science and service. The Research Engineer or Senior Research Engineer leverages SCS/NevadaNet’s central position in NSHE to pioneer implementation of leading-edge technologies as part of statewide digital transformation of connectivity, research, and education. The position is responsible for the architecture, development, and maintenance of research-facing networks and computing systems at SCS, and within key Statewide programs directly supported by SCS (such as the Nevada EPSCoR Office, Nevada Seismological Laboratory, and State Climate Office). Primary areas of focus will be assigned based on the incumbent’s skills and State research/education technology development priorities. Secondary areas of focus will be assigned where needed for training and ancillary support of SCS Network Services and System Engineering teams. Areas of focus include but are not limited to elements of data network hardware and software (e.g., fiber, copper, and wireless circuits, routers, switches, wireless gateways, edge computing hosts), network monitoring (e.g., SNMP, PerfSonar, Nagios, Intermapper), network control (e.g., routing protocols, security, automation), data and computing systems (e.g., databases, store & forward protocols, visualization, throughput computing, high performance computing), and operating system and virtualization environments (e.g., Linux, Windows, software containers, public/private cloud architectures). Technologies and solutions piloted by this position in research service areas will also contribute to long-term planning and evolution of production NevadaNet and System Computing Services architectures. Under normal supervision, incumbents combine independent thinking, effective communication, and problem solving across a wide range of work at the highest level of complexity to ensure that institutional-scale or statewide team research, education, and connectivity projects have the necessary technology tools to accomplish the objectives of our universities, colleges, institutes, and community partners.

STARTING SALARY: Grade C or D (starting salary range approximately $90,000 to $110,000 for Senior Research Engineer and $110,000 to $130,000 for Principal Research Engineer) Benefits package includes health, dental, vision, life, and retirement.

APPROXIMATE STARTING DATE: December 1, 2023

MINIMUM QUALIFICATIONS:

The candidate should possess a fluency in data networking, relevant operating systems, programming/scripting languages, hardware configuration and maintenance, and tools plus have a working knowledge of relevant system environments commonly used in wide-area networks and/or academic computing. Work experience must be in a field directly related to Information Technology or Information Security. Preference will be given to candidates whose work experience is directly applicable to performing or contributing to research and development in a technical field of science or engineering; and/or whose relevant experience is in a higher education or academic environment.

Senior Research Engineer: A minimum of four (4) years of experience and a bachelor’s degree is required; a degree in computer science or related technical field and/or an advanced degree are preferred.  Alternatively, nine (9) or more years of direct experience in the position’s primary areas of expertise for a multi-user, complex enterprise or university may be substituted for a bachelor’s degree.

Principal Research Engineer: A minimum of six (6) years of experience and a bachelor’s degree is required; a degree in computer science or related technical field and/or an advanced degree are preferred.  Alternatively, nine (9) or more years of direct experience in the position’s primary areas of expertise for a multi-user, complex enterprise or university may be substituted for a bachelor’s degree.

KNOWLEDGE, SKILLS, AND ABILITIES:  Successful candidates must possess the following knowledge, skills and abilities.  It is recommended that applicants for this position address each of the following items in the letter of application:

  • Advanced knowledge of computer networking, server, operating system, and data concepts directly applicable to wide-area networking, internet-of-things, cloud architecture, cluster computing, and user management.
  • Experience in computing and networking hardware deployment and operation.
  • Experience in OS (especially UNIX/Linux) systems administration and management.
  • Experience in software infrastructure deployment, management, and automation.
  • Knowledge of database concepts and operations.
  • Knowledge of IT systems monitoring, telemetry methods, and basic analytics.
  • Experience analyzing and troubleshooting technology as part of pilot or R&D deployments.
  • Experience with one or more scripting or code-as-infrastructure languages and tools (for example: Linux/bash, Python, Windows/Powershell, C++, SSH, Git, Ansible, Docker, Elasticsearch, Prometheus, Grafana).
  • Experience with Microsoft productivity tools (Visio, Word, Excel, Teams, Sharepoint).
  • Ability to effectively prioritize multiple tasks based on criticality and workload.
  • Ability to effectively communicate with users, peers, and management objectively and with a courteous and professional attitude.
  • Ability to discern when independent action, peer collaboration, or escalation through a chain of command is needed to resolve issues.
  • Ability to exercise strong analytical and problem-solving skills with a creative mindset.
  • Effective verbal and written communication skills across a variety of audiences, including technical and non-technical users, team members, and managers.
  • Ability to research, pilot, and provide in-depth analysis related to new technologies, tools, and methodologies.
  • Experience performing routine technical tasks and solving problems of low to medium complexity relevant to R&D initiatives within NSHE.
  • Ability to meticulously analyze and troubleshoot problems.
  • Experience participating in the implementation of technically complex projects affecting many end-users.
  • Ability to work non-standard hours, i.e. some nights and weekends, participate in research team meetings, and travel to remote sites or SCS datacenters as needed, in support of SCS’s research-facing operations.
  • Familiarity with system and service lifecycles, including selection, procurement, design, maintenance, and decommissioning.

The Principal Research Engineer must also possess the following:

  • Ability to perform most work independently and without direct supervision.
  • Expert knowledge of computer networking, server, operating system, and data concepts directly applicable to wide-area networking, internet-of-things, cloud architecture, cluster computing, and user management.
  • Experience in design/deployment of data networks, especially wide-area networks and/or sensor networks.
  • Experience with Science and Research DMZ networks.
  • Experience in software infrastructure design, deployment, and management.
  • Subject Matter Expert (SME) level understanding of OS (especially UNIX/Linux) systems administration.
  • Experience in cloudy/foggy computing environments.
  • Demonstrated ability to successfully lead complex technical projects and systems operations.
  • Experience in leading project-related documentation efforts.
  • Experience performing difficult technical tasks and solving problems of medium to high complexity relevant to R&D initiatives within NSHE.
  • Ability to teach and train peers and less-experienced colleagues in the design/operation of technologies as one of SCS’s technical subject matter experts.
  • Ability to proactively identify potential solutions to R&D needs and effectively communicate the advantages and disadvantages of those solutions to peers and leadership.

RESPONSIBILITIES:  The duties of this position will include, but not be limited to, the following areas of responsibility:

  • Install, configure, test, tune, and perform diagnostic and preventive maintenance activities in support of research computing, data, and network functions and services across NSHE. 
  • Ensure efficient, secure, and reliable operation of technology environments that face research, education, and public service.
  • Analyze and diagnose hardware and software failures, implement corrective action necessary to restore system operations, and proactively develop and implement upgrades/changes.
  • Ensure applicable security policies and procedures are taken into consideration throughout the system lifecycle to provide reliable, accurate, and efficient systems which meet NSHE’s research, education, and public service needs. 
  • Research, evaluate, design, and test new architectures, hardware, software, virtualization, best practices, utilities, methodologies, and management technology elements. 
  • Develop and maintain operating procedures and problem/change workflows for research networks, computing, software, and data environments. 
  • Pursue collegial integration across NSHE institutions with students, faculty, and staff through project collaboration, solutions development, training opportunities, and committee service.
  • Work directly with state-wide research/service programs within NSHE to advance research/service data workflows and applications between these programs and their stakeholders.
  • Collaborate with SCS and NSHE technical colleagues as new research-facing technology solutions are developed and coordinated. 
  • Document infrastructure topology, asset inventories, customer and vendor service agreements as well as other administrative, technical, or historical documentation as needed.
  • Contribute to nationally and internationally impactful science and engineering working groups with networking and technology applications.

Travel within the State of Nevada is occasionally required to perform assigned duties.

TO APPLY: The application process will be handled through the Workday on-line search process.  Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted.  Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience.  Applications will be considered incomplete without all requested materials.  References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant.  The review of materials will begin immediately.  Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/system-administration/departments/human-resources/careers/. For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-4901.

INTERNAL APPLICANTS:  Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions.  Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site.  Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE: Applications may be submitted until the position is filled.  The review of materials will begin immediately, however, for full consideration applications should be submitted by November 26, 2023.

Job Description

Learn more about the Senior Business Analyst – Finance position and apply through workday.com

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Senior Business Analyst, Financial.  This is a renewable, full-time, non-tenured, administrative position and reports to the Assistant Director of Workday. The position may be located in Reno or Las Vegas.

The NSHE is comprised of eight institutions: three universities, four community colleges, and a research institute.  The public system of higher education in Nevada continues to experience rapid growth, with significant challenges and opportunities in serving over 105,000 students and 15,000 employees.

The incumbent reports to the Assistant Director of Workday and assists NSHE stakeholders in identifying and documenting their business processes and suggests refinements and improvements to those processes.  The Senior Business Analyst also provides user support in complex problem analysis and resolution; designs and develops reports and data extracts that support business processes; develops technical specifications that support application customizations and assists in quality assurance testing.  The position serves as a bridge between the campus functional, internal and external project team members, and the SCS technical areas, and so he/she should have an excellent higher education functional knowledge as well as a technical background.

STARTING SALARY: Grade C (starting salary: $80,000.00 – $100,000.00 to commensurate with education, experience, and training). Benefits package that includes health, dental, vision, life, and retirement. 

APPROXIMATE STARTING DATE: November 1, 2023.

MINIMUM QUALIFICATIONS: A Bachelor’s Degree in Information Systems or a related field from an accredited institution is required with four (4) years directly applicable experience ** or Master’s Degree with 2 years directly applicable experience.  Alternatively, 8 or more years directly related experience.

** Four (4) years directly applicable experience; 2 years functional experience in the areas of Finance, HCM, or Payroll/Time Tracking or 2 years Workday Business Analyst experience.  Additional 2 years Workday business analyst experience in the areas of Finance, HCM, or Payroll/Time Tracking.

Preferred Qualifications:

  • Workday Pro Certification(s)
  • Higher Education Experience

KNOWLEDGE, SKILLS AND ABILITIES: Successful candidates should possess the following knowledge, skills and abilities.  Applicants should address the following items in their letter of application when applying for this position.

  • Knowledge of key business functions in higher education in the Workday Business Process and overall system. 
  • Knowledge of information systems in higher education to support the functions above.  
  • Knowledge of business process analysis, business process redesign, and process improvement methods, tools, and techniques. 
  • Ability to translate business process redesign and automation into administrative efficiencies. 
  • Ability and experience in aligning data, policies, workflows, and information systems. 
  • Ability to learn new technologies and the flexibility to adapt them to NSHE IT processes. 
  • Ability and experience in addressing technological, organizational and services challenges. 
  • Ability to work with diverse individuals in a respectful, tactful, and productive manner. 
  • Excellent oral and written communication skills, specifically with respect to consensus building, presentation of ideas and plans, listening and translating specifications/requirements, and project participation.
  • Excellent interpersonal skills with a commitment to teamwork. 

RESPONSIBILITIES: The duties of this position will include, but not be limited to:

  • The Senior Business Analyst is responsible for understanding the client’s business processes and the capabilities of the business applications used by NSHE institutions.  By understanding the impact of the client’s processes on application capabilities, the incumbent can help the client solve their business problems in the most efficient and effective manner.
  • As both the functional expert and the developer of technical specifications, the Senior Business Analyst is an integral component in the creation of the technical solutions for identified client business needs.
  • The Senior Business Analyst assists the client in developing effective testing scripts and ensures that applications are well tested.
  • As a key player in IT projects, the Senior Business Analyst, led by a senior IT team member, will participate on and provide input to IT projects.
  • The Senior Business Analyst is the liaison between the campus functional user and the SCS technical staff. They turn business requirements into technical specifications so that other IT staff members can use these technical specifications to modify existing or develop new application functions.
  • Limited travel with overnight stays may be required in support of activities related to the position.
  • As a key holder of both business process and application knowledge, it falls to the Senior Business Analyst to effectively communicate user needs to the IT community, to align stakeholder expectations with resource availability and application capabilities, and to keep all involved parties informed and coordinated on project progression.  The Senior Business Analyst also will be a Project Lead for IAS on many IT projects that have a direct impact on the business applications SCS supports;
  • The Senior Business Analyst assists the client in developing effective testing scripts and ensures that applications are well tested;
  • Communicate with SCS colleagues and with campus customers throughout the processes of designing, developing, and maintaining applications.

TO APPLY: The application process will be handled through the Workday on-line search process.  Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted.  Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience.  Applications will be considered incomplete without all requested materials.  References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant.  The review of materials will begin immediately.  Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at https://nshe.nevada.edu/system-administration/departments/human-resources/careers/.  For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-3401 or solson@nshe.nevada.edu.

INTERNAL APPLICANTS:  Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions.  Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site.  Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE: Applications may be submitted until the position is filled.  The review of materials will begin immediately, however, for full consideration applications should be submitted by October 15, 2023.

Job Description

Learn more about the Business Analyst, HCM position and apply through workday.com

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Business Analyst, HCM.  This is a renewable, full-time, non-tenured, administrative position and reports to the Assistant Director of Workday.  The position may be in Reno or Las Vegas.  

The NSHE is comprised of eight institutions: three universities, four community colleges, and a research institute.  The public system of higher education in Nevada continues to experience rapid growth, with significant challenges and opportunities in serving over 105,000 students and 15,000 employees.

NSHE maintains a wide area network and multiple data centers along with a wide variety of systems and applications to provide services to all of its institutions.  The Business Analyst is an integral part of the overall NSHE Workday team.  The Business Analyst position supports the Workday enterprise information system’s ongoing maintenance and continuous improvement of related business processes, configuration, and related activities across the NSHE institutions.  This position provides a bridge between the campus functional and the SCS technical areas.

STARTING SALARY: Grade C (Starting salary is approximately $65,000 to $75,000 commensurate with education, experience, and training) Benefits package includes health, dental, vision, life, and retirement benefits.

APPROXIMATE STARTING DATE: April 1, 2024

MINIMUM QUALIFICATIONS: The successful candidate must have a Bachelor’s Degree in business or a related field from an accredited institution, and two (2) years of directly applicable experience as a business analyst, or a Master’s Degree from an accredited institution with one (1) year of directly applicable experience,   Alternatively, five or more years direct related experience in a large corporation or university environment where a combination equivalent skills and knowledge were acquired will be considered.  Background and experience in higher education and/or expertise for a large enterprise or university is preferred.

KNOWLEDGE, SKILLS AND ABILITIES: Successful candidates should possess the following knowledge, skills and abilities.  Applicants should address the following items in their letter of application when applying for this position.

  • Knowledge of key business functions in higher education in HCM functional areas such as core, recruiting, talent, absence, and benefits
  • Knowledge of information systems in higher education to support the functions above
  • Knowledge of business analysis methods for process improvement and process redesign
  • Ability to translate business process redesign and automation into administrative efficiencies
  • Ability and experience in aligning data, policies, workflows, and information systems
  • Excellent oral and written communication skills, specifically with respect to consensus building, presentation of ideas and plans, and project participation
  • Excellent interpersonal skills and an end-user service orientation

RESPONSIBILITIES: The duties of this position will include, but not be limited to:

  • The Business Analyst is responsible for understanding the client’s business processes and the capabilities of the business applications used by NSHE institutions.  By understanding the impact of the client’s processes on application capabilities, the incumbent can help the client solve their business problems in the most efficient and effective manner.
  • As both the functional expert and the developer of technical specifications, the Business Analyst is an integral component in the creation of the technical solutions for identified client business needs.
  • The Business Analyst assists the client in developing effective testing scripts and ensures that applications are well tested.
  • As a key player in IT projects, the Business Analyst, led by a senior IT team member, will participate on and provide input to IT projects.
  • The Business Analyst is the liaison between the campus functional user and the SCS technical staff. They turn business requirements into technical specifications so that other IT staff members can use these technical specifications to modify existing or develop new application functions.
  • Limited travel with overnight stays may be required in support of activities related to the position.

TO APPLY: The application process will be handled through the Workday on-line search process.  Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted.  Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience.  Applications will be considered incomplete without all requested materials.  References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant.  The review of materials will begin immediately.  Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at http://system.nevada.edu/Careers/index.htm.  For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-3401 or solson@nshe.nevada.edu.

INTERNAL APPLICANTS: Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions.  Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site.  Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE: Applications may be submitted until the position is filled.  The review of materials will begin immediately, however, for full consideration applications should be submitted by March 7, 2024

Job Description

Learn more about the Administrative Coordinator position and apply through workday.com

The Nevada System of Higher Education (NSHE) invites applications and nominations for the position of Administrative Coordinator.  This is a renewable, full-time, non-tenured, administrative position and reports to the Sr. Executive Assistant.  The position will be located in either Reno or Las Vegas.

The NSHE is comprised of eight institutions: two universities, a state college, four community colleges and a research institute.  The public system of higher education in Nevada continues to experience growth with significant opportunities in serving over 105,000 students and 15,000 employees. 

The Administrative Coordinator supports the Senior Executive Assistant and the department. This position involves performing various administrative duties, acting as scribe during meetings, assisting in the review and analysis of electronic records, assisting in projects, and undertaking other assigned tasks.

SALARY/GRADE: Grade B (starting salary: $55,000.00 – $65,000.00 to commensurate with education, experience, and training). Benefits package that includes health, dental, vision, life, and retirement. 

APPROXIMATE STARTING DATE: April 1, 2024

MINIMUM QUALIFICATIONS: A Bachelor’s degree from a regionally accredited institution with two (2) years of progressively responsible administrative experience (or) an Associate’s degree with three (3) years of progressively responsible administrative experience (or) alternatively, five (5) years of progressively responsible administrative experience.

KNOWLEDGE, SKILLS, AND ABILITIES:  Successful candidates must possess the following knowledge, skills and abilities.  It is recommended that applicants for this position address each of the following items in the letter of application:

  • Standard administrative procedures, policies, and best practices.
  • Common office tools, such as Outlook, Excel, Word, and PowerPoint.
  • Recordkeeping and document control.
  • Manage multiple tasks simultaneously.
  • Prioritize tasks and meet deadlines.
  • Analyze issues and identify solutions.
  • Research information and present findings.
  • Maintain confidentiality and discretion.
  • Work independently or within a team environment.
  • Take and transcribe notes.
  • Solid organizational skills.
  • Strong attention to detail.
  • Effective communication and interpersonal skills.

RESPONSIBILITIES:  The duties of this position will include, but are not limited to the following areas of responsibility:

  • Review and analyze electronic database records and correct errors or duplicates.
  • Identify routine inconsistencies, redundancies, or data integrity issues within the database.
  • Solicit agenda items for various meetings from attendees; prepare and distribute agenda prior to meeting.
  • Act as primary scribe during meetings, capturing accurate and detailed notes.
  • Organize and distribute meeting notes, and post to applicable library.
  • Assist in the development and maintenance of an electronic records library.
  • Collaborate with stakeholders to determine what type of documents/files should be added or maintained in the library.
  • Provide general administrative support, as needed, for assisting directors in the scheduling of meetings.
  • Collaborate with the Senior Executive Assistant and the Project Manager in helping plan and coordinate office and departmental projects and events.
  • Monitor departmental tasks on special projects and follow-up, as needed, until completion.
  • Serve as back-up for administrative processes such as receipt/invoice processing, travel, and expense report processing.
  • Assist the Senior Executive Assistant with any additional tasks or projects as needed.

TO APPLY: The application process will be handled through the Workday on-line search process.  Application materials must include a current resume, detailed cover letter, and names, addresses and telephone numbers of four professional references willing to be contacted.  Applicants should fully describe qualifications and experience, since the initial review will serve to evaluate applicants based on documented, relevant qualifications and professional work experience.  Applications will be considered incomplete without all requested materials.  References will only be contacted for those who advance to the final phase of the search and with prior consent of the applicant.  The review of materials will begin immediately.  Materials should be addressed to Sherry Olson, Human Resources, and are to be submitted via on-line application at http://system.nevada.edu/Careers/index.htm.  For assistance with NSHE’s on-line applicant portal, contact Sherry Olson at (775) 784-3401 or solson@nshe.nevada.edu.

INTERNAL APPLICANTS:  Current employees within the Nevada System of Higher Education MUST use the “Find Jobs” process within Workday to find and apply for jobs at NSHE institutions.  Once you log into Workday and type “Find Jobs” in the search box which will navigate to the internal job posting site.  Locate the specific job posting by typing the requisition number (e.g. R0000000) in the search box

APPLICATION DEADLINE: Applications may be submitted until the position is filled.  The review of materials will begin immediately, however, for full consideration applications should be submitted by March 3, 2024